Hangout Hostess

How to Organize a Google Hangout

A Google Hangout is limited to 10 participants and can be organized with any “normal” Google account. If you have an organizational email with access to Google Apps/Suits, you can host up to 100 participants.

Step 1: Sign in to Google any way you can. (You don’t necessarily need a gmail account to sign in to Google.)

Step 2: Click on the 9 dots in the upper right-hand corner of the internet browser you are using.

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Step 3: From the drop-down menu, click on Calendar.

Google calendar icon

Step 4: On the left, click on the “Create” button.

Step 5: In the little pop-up, click on the “more options” button.

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Step 6: On the next screen you can select all the details of your event: time, date, time-zone, etc.

Step 7: click on the “add conferencing” option on the left side of the screen. Choose Hangouts (or Meets).

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Step 8: Once you are ready to announce the event to your guests, add their emails to the right side of the event.

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Step 9: Click the “Save” button. When prompted, click “send” to send a notification to your guests. Note: even if you select “don’t send” – simply by adding their email to the guest list some will receive notifications and it will appear on their calendars.

Instructions for your participants to join in can be found at: aaweparis.org/hangouts.

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